Tip 14: Write Better Emails

by Annie

in Fall Into Productivity

Image of a pile of autumn leaves stacked on top of each other in a neat pile with a text overlay reading "#14 - write better emails"

This is a post in Pajama Productivity’s first (hopefully) annual “Fall Into Productivity” month. (Clever wordplay, right? The llamas came up with that.) All month long in October 2016, we’ll be publishing lovely autumnal graphics with a fresh productivity tip each and every day. You can catch all the fall fun right here on the PJP blog, on our PJP Facebook page, or on Twitter @pjproductivity – use the #FallIntoProductivity hashtag to find all posts.

Day 14, and yo, it’s FRIDAY, people! GIVE. IT. UP. It’s a PJP GIF PART-AY!

dancethisisbest fallonelmodance itfeelslikefridaydance minions-party-gifs-its-friday officefridaydance
OK, now that we’ve got all that out of our collective system, today’s tip is super short – which, ironically, is also one of the tips for implementing today’s tips! It’s a tip within a tip!

Now it just sounds weird.

Anyway. Today’s tip: Write better emails.

“Fine,” you say. “I’m down for that. But do tell us, oh high and mighty productivity blogger, how exactly are we supposed to do that?!”


  • Keep them short. Three lines or less is best. (I know, grammatically it should be “three lines or fewer” but I can’t think of a word that fits and rhymes with “fewer.”)
  • Only use email when you need to use email. Ask yourself if you can accomplish the goal with a phone call instead. I’m not saying “be afraid to use email!” – just be cognizant of the fact that each email you send is an intrusion on someone’s time, so make sure you really want to do that.
  • Use formatting to help readability. If it’s a question you need answered, after a paragraph or so of explanation, put the question in bold so that it’s clear to the reader what you want them to do.
  • Ask for what you need up front. Be clear about it, just like you would be in a call to action on a landing page.
  • Make your subject line clear and descriptive. Take some time with this. Don’t go for cute or vague. Be clear,  specific, and short. Remember that subject line will to a large extent convince the recipient to open and read the email – or not.

There you have it – the rules for better emails! Have a fabulous weekend, and remember to check us out tomorrow and Sunday for more Fall Into Productivity tips!

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